Finance & Operations Coordinator

30 Mile River Watershed Association

Opening posted: 06/26/2026 | Expires: 08/01/2026

Position Summary
The Finance & Operations Coordinator is a key member of the team, providing essential administrative, financial, and human resources support to ensure the smooth day-to-day functioning of the organization. This role is ideal for a detail-oriented professional who thrives in a small-team environment and is comfortable taking on a wide range of responsibilities.

About the 30 Mile River Watershed Association
The 30 Mile River Watershed Association is a nonprofit organization based in Mt. Vernon, Maine with the mission to work as a community for clean and healthy lakes, ponds, and streams in our watershed. This includes 25+ lakes and ponds, and many streams in 89 square miles across Franklin, Kennebec, and Androscoggin counties.

Key Responsibilities
Bookkeeping & Finance

Maintain accurate financial records using accounting software
Process accounts payable and receivable; prepare deposits; reconcile bank statements
Prepare financial reports for the Treasurer, Executive Director, and Board of Directors
Assist with annual budget preparation
Serve as primary contact for the external accountant, preparing and providing financial records and documentation needed to complete the annual IRS 990 and annual review.

Payroll & Human Resources

Process biweekly payroll accurately and on time
Maintain confidential personnel files in compliance with applicable laws
Administer employee benefits programs (health insurance, retirement, PTO tracking) and serve as primary liaison with benefits providers
Manage onboarding paperwork for new hires
Maintain and update the employee handbook, ensuring policies remain current, accurate, and compliant with applicable laws and regulations

General Administration

Manage office operations including supplies, vendor relationships, and equipment
Provide administrative support to the Executive Director
Maintain organizational files, databases, and records management systems
Support board meeting preparation (scheduling, materials)
Assist with grant reporting data collection and compliance documentation as needed

Qualifications

2–4 years of experience in bookkeeping, office administration, or a related role (nonprofit experience a plus)
Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred — or equivalent experience.
Proficiency with QuickBooks, Microsoft Office, and Google Workspace.
Experience with payroll processing platforms
Strong attention to detail, discretion with confidential information, and organizational skills
Ability to manage multiple priorities independently in a small-team setting

Work Environment and Compensation
The Finance and Operations Coordinator reports to the Executive Director and is based in 30 Mile’s newly renovated building in picturesque Mount Vernon Village, overlooking Minnehonk Lake. This is a part-time position (approximately 24 hours/week), with the potential to grow into a full-time role as the organization’s capacity grows. The hourly wage ranges from $22.00-26.00/hour, depending on experience. Benefits include matching Simple IRA retirement, employee assistance program, mileage reimbursement, and generous paid time off.

Application Process
Interested candidates should submit a resume and cover letter, as one PDF, to and be prepared to provide three references upon request. Applications will be reviewed on a rolling basis until the position is filled.