Grants Manager

Midcoast Conservancy

Opening posted: 01/03/2023 | Expires: 01/31/2023

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Are you a strong project manager and strong writer? Do you want to make a big difference for the natural world of Midcoast Maine? Midcoast Conservancy has an opportunity for you to raise funds to support this mission as our Grants Manager.

Organizational Information:
Midcoast Conservancy is an innovative conservation organization with the mission to protect and restore vital lands and waters on a scale that matters. The ideal applicant for this role will be passionate about all three pillars of our work in Midcoast Maine: land conservation, water protection, and connecting families to the outdoors. Midcoast Conservancy was formed in January 2016 with the merger of four local conservation organizations (then in 2019 expanded when a fifth merged!). Our organization serves the 28 town / 450 square mile area of rural Lincoln and Waldo counties, and has a membership of approximately 2,000. We conserve 15,000+ acres and protect waters in the Sheepscot River, Damariscotta Lake, and Medomak River watersheds. Our 2022 budget is about $1.3 million, with 17 permanent staff, ~6 seasonal staff, and ~250 dedicated volunteers implementing our mission. We work very collaboratively, in a largely non-hierarchical team environment. In our colleagues we value innovation, nimbleness, determination, passion, compassion, and the ability to kick back and have a good time.

Position Summary:
The person in this position will compellingly present Midcoast Conservancy’s programs and mission to potential grant funders, and implement the entire arc of our grants program from research to reporting. This will take the majority of the role’s time. Additional tasks include coordinating (like an orchestral conductor) the business sponsorships and other elements of fundraising being conducted throughout the organization; as well as drafting and managing other occasional fundraising writing needs. The strongest candidates will not only be superb writers, but will also display success at detailed project management and long-term external professional relationship-building. This role is primarily at the implementation level, encouraged to provide input to organizational fundraising strategy, but strategy decisions and responsibility lay with the Deputy Director. Tasks here are illustrative of the nature of the position and other tasks may be required.

Key Duties:

  • Continually research, identify, present, and maintain information on sources of public and private grant opportunities that align with Midcoast Conservancy’s mission. Maintain a master file of pending, existing, and past grants and contracts.
  • Maintain positive relationships with funders and other stakeholders.
  • Gather information pertinent to supporting grant applications.
  • Manage the grant application management and tracking system. Manage program staff regarding submissions and reporting for grant applications to ensure quality and timeliness.
  • In collaboration with program staff, develop grant proposals, write grant applications to secure operating and program funds, gather supporting documentation, create grant budgets as necessary, and submit applications to granting agencies in a timely manner, meeting all agency guidelines/requirements.
  • Maintain records and submit reports related to grant opportunities, in coordination with program and finance staff.
  • Coordinate and ensure consistency in the organization’s business sponsorships, including appropriate documentation, and ensuring that we provide all promised deliverables.
  • Collaborate with the Fundraising team on group efforts such as fundraising campaigns, events, and the like, as needed (not as a primary responsibility but as a team member).
  • Work closely with the Database Manager who ensures that the donor database is properly organized and maintained for purposes of efficient data entry, management, and creation of reports and analyses.
  • Collaborate with the Database Manager to ensure that all donor acknowledgements are fresh, prompt, thoughtful, and meet all IRS and Accreditation requirements.
  • Other duties as assigned by the Deputy Director and Executive Director.

All staff contribute to the following:

  • Occasionally create content in partnership with Communications staff for newsletters, press releases and social media related to their work.
  • Engage in conversations to discover what the community cares about.
  • Act as an ambassador for the organization within the community.
  • May be staff representative for any of the five Local Councils to assist in development or implementation of programs related to their work.
  • Work with colleagues within the organization on outreach to various constituents by attending events, giving presentations, and participating in organizational programs.
  • Coordinate volunteers related to their work.

Minimum Qualifications:

Bachelor’s degree with 5 years related experience, or equivalent professional experience showing success in the following:

  • Strong organization skills, accuracy, and attention to detail, in all aspects of work from project management deadlines to file systems.
  • Compelling professional writing, editing, and proofreading.
  • Experience building and maintaining long-term relationships with constituents such as donors, foundations, and corporations.
  • Experience asking for and closing major gifts.
  • Experience creating and managing fundraising appeals.
  • Ease of use with budgets, both creating and interpreting.
  • Proficiency in Google Docs, Sheets, Drive (our primary platforms); as well as Microsoft Word and Excel.
  • Efficient funder and major donor research skills.
  • Ability to generate funding reports from within a fundraising database and interpret the data. Familiarity with Raiser’s Edge NXT (Blackbaud) is a plus.
  • Ability to maintain confidentiality and work with sensitive donor and organizational information.
  • Ability to succeed and be productive independently and as part of a collaborative team. A person successful in this role will have a consistently positive attitude, the combination of flexibility and detail-orientation, and primary interest in the big-picture success for the whole team.
  • You should have passion and knowledge related to at least some of the following: the midcoast Maine region, environmentalism, land conservation, water protection, social justice.
  • Comfort working in the inclusive, innovative, and adventurous work environment of Midcoast Conservancy!

Additional Desired Qualifications:

  • 8+ years related experience, demonstrating success in identifying, applying for, and receiving grants and other funding from public and private sources.
  • Experience with project management software.
  • Experience effectively integrating fundraising into email and social media campaigns.
  • Knowledge or recent training r.e. current trends in the fundraising and conservation fields.

We operate in a hybrid mode, with some time at home and some time in our Edgecomb, Maine office. Specific days and proportions of time at home/in office are negotiable, and need to be flexible based on major events, key meetings, etc. Because of the relational nature of this work, if not already local, all candidates must be willing and able to relocate here.

This position is full-time, salaried, 40 hours per week, Monday-Friday. A flexible work schedule (hours and/or location) can be discussed and possibly accommodated with supervisor approval.

Benefits & Salary:
Midcoast Conservancy offers health insurance (paying 75% of the employee’s health premium as well as 50% of any family premium), dental, and vision; retirement savings including 5% matching, after one year of employment; 19 paid holidays a year (including the week between Christmas and New Years off); 15 days of vacation annually; 5 sick days; professional development opportunities; and more! We are committed to supporting the whole human selves of each of our staff “family”, and are actively improving the organization’s employee support systems and benefits. The starting salary for this position will be in the range of $57K to $62K.

Equal Opportunity:
People of color, indigenous people, LGBTQ candidates, undocumented residents, and other people of oppressed groups are strongly encouraged to apply. We are committed to a diverse workplace.
Qualified individuals with disabilities are strongly encouraged to apply: We provide reasonable accommodations for qualified individuals. We are an equal opportunity employer.

Application Deadline:
Applications will be accepted on a rolling basis until 5:00 PM, Jan 27, 2022, or until the position is filled.

How to Apply:
To apply, submit a resume and cover letter to Air Rhodes, Deputy Director, at . If you become a finalist, you will at that point also need to provide a professional writing sample and list of 3 references.