Office Manager

Coastal Rivers Conservation Trust

Opening posted: 01/10/2023 | Expires: 03/01/2023

Apply via website Apply via email

Mission: Caring for the lands and waters of the Damariscotta-Pemaquid Region by conserving special places, protecting water quality, creating trails and public access, and facilitating deeper connections to nature

Position Description: The Office Manager is a jack-of-all-trades, a team player, and a problem-solver at the administrative center of the organization, working in close coordination with the Executive Director, bookkeepers, communications and development staff, and volunteers, to maintain a smooth-running, effective, and enjoyable office environment. The Office Manager also has an outward facing role, coordinating and assisting with events, and maintaining strong community, member, and partner relationships.

The Office Manager is involved in many aspects of our operations, including board and staff orientation and support, human resources, billing and payment, space rentals, filing and recordkeeping, insurance, reporting, technology and cybersecurity, and office systems.  

This salaried position is full time, 5 days/ 35 hours per week, based primarily in the office, but with the possibility of at least one day a week working from home. Occasional evenings and a rare weekend day are required.

Education and Experience: A minimum of 4 years of office-based work experience, an associate degree, and demonstrated proficiency with office technology, data, and software

Additional Qualifications and Skills:

  • Commitment to the mission of Coastal Rivers
  • Sound judgement, discretion, and a sense of humor
  • Meticulous attention to detail, organization, and recordkeeping
  • Strong written and verbal communication skills (responsive, tactful, attentive, and kind)
  • Excellent computer skills, including facility with Microsoft Office products, Google Workplace suite, Adobe Acrobat or equivalent, QuickBooks Online, and donor databases
  • Interest in learning new technology and skills
  • A valid driver’s license, proof of insurance, and reliable transportation
  • Bonus: familiarity with non-profit administration and volunteer coordination

Salary Range: $47,000 to $53,000, depending on experience and qualifications

Benefits: Paid holidays; 3 weeks starting vacation; sick leave and other PTO; health insurance, dental and vision, including partial coverage for dependents; life and disability insurance; retirement match; professional development opportunities

Applications Due by: March 1, 2023 (or until filled)        

Contact: Steven Hufnagel, Executive Director,

How to Apply: Please submit as an attachment by email (subject line: “Office Manager Application”) a single PDF file containing, in order, 1) a one-page cover letter, 2) a resume of no more than two pages, and 3) a list of three references with full contact information. No phone calls, please. References will only be contacted if the candidate is selected for a final interview.

Coastal Rivers is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, gender identity, gender expression, sexual orientation, age, size, national origin, disability, or any other protected characteristic as established by law. Additionally, Coastal Rivers strives to foster an inclusive workplace. People from diverse backgrounds, including those traditionally underrepresented in conservation leadership, are encouraged to apply.


About the Organization: Formed through the joining in 2019 of Damariscotta River Association and Pemaquid Watershed Association—both in business for almost fifty years—Coastal Rivers Conservation Trust is a non-profit, membership supported, and nationally accredited land trust and conservation organization caring for the lands and waters of the Damariscotta-Pemaquid Region.

Coastal Rivers actively conserves and provides access to more than 6,000 acres of land, including islands, treasured waterfront, productive farmland, and forests, and is making rapid progress toward our goal of doubling our conservation holdings in just five years, with a focus on climate change and connected wildlife habitat. We strengthen community connections to the land and water through opportunities for recreation, volunteering, education, citizen science, events and programming, including more than 50 miles of trails and extensive school programs. 

With a dedicated group of members and supporters, an annual operating budget of approximately $1M, and a team of 9 year-round staff plus several additional seasonal staff, Coastal Rivers is an energetic and growing organization with a central place in our region and local communities, enriching lives by conserving the special natural areas out our back doors.