Office Manager/Volunteer Coordinator (full time)

Island Heritage Trust

Opening posted: 05/28/2019 | Expires: 06/30/2019

Apply via website


The year-round Office Manager/Volunteer Coordinator will be full time (35-40 hrs. per week). The position will include, but is not limited to, general office clerical work, providing support for staff, assisting with communications/outreach, Nature Shop duties, and volunteer recruitment and management. The person filling this position will report to the Executive Director, and work closely with all staff. Flexible schedule within reason (different times of year may require changing schedule). Benefits include paid holidays & vacation time.

This position requires strong communication, organizational, interpersonal, problem solving, and computer skills (excel, word, adobe products, google drive, access, publisher, MailChimp, Facebook, Instagram, etc.), training provided if needed. The  applicant should have an enthusiastic interest in conservation and issues around land protection for the Deer Isle-Stonington community.

Essential Duties

  • Coordinate Volunteer Program, (recruitment, scheduling, training, & recognition of volunteers);
  • Answer and screen telephone calls and greet guests in a professional and courteous manner;
  • Help with filing, photocopying, and scanning;
  • Manage general office supplies, re-order as needed;
  • Assist with special mailings and upkeep of organizational records;
  • Support Development Director with database entries (main, volunteer & MailChimp);
  • Oversee Nature Shop by waiting on customers, scheduling/training volunteers, & helping
    maintain inventory;
  • Assist with communications (facebook, Instagram, MailChimp e-blasts, etc.), scheduling, and
    programming as needed;
  • Provide administrative support for the executive director and other staff members as required;
  • Assist in other related aspects of IHT’s operations as needed.

To Apply

You are welcome to contact us with any questions at the number and email listed below. Applications can be submitted in person, by email, or by mail.

Paul Miller, Executive Director
PO Box 42, Deer Isle, ME 04627



Island Heritage Trust is a small non-profit, contributing to the well-being of the island community by conserving its distinctive landscapes and natural resources, maintaining public access to valued trails, shoreline and islands, and by providing educational programming for all ages.