Operations Assistant

Hancock County Planning Commission

Opening posted: 06/28/2024 | Expires: 07/26/2024

Apply via email


The Hancock County Planning Commission (HCPC) is seeking an Operations Assistant. HCPC provides regional planning services to thirty-seven towns in Hancock County, Maine. Services include comprehensive planning, land use, transportation, environmental, community development and other services. 

The planning staff at HCPC guide the success and growth of the organization, with a focus on providing planning services to clients, partners and other funding entities. HCPC is seeking an Operations Assistant to increase the planning capacity of the organization. The ideal applicant is motivated, thrives in a collaborative environment, and has strong strategic thinking, communication, writing, and organizational skills.

The Operations Assistant is part of a four person staff and reports directly to the Executive Director.

Pay Range:

$22.50 to $25 depending on education and experience

Position Type:

Part- Time (20 to 30 hours). Hybrid-Remote Work possible for the right candidate.

To Apply: Interested applicants should submit a resume and references to Averi Varney, .

Key Responsibilities

  • Provide administrative support to the Executive Director;
  • Assisting with bi-weekly payroll and monthly invoicing;
  • Compiling and reviewing invoices to State agencies;
  • Support ongoing tracking and review of project budgets;
  • Assistance in drafting and dispersing regular communications with municipalities;
  • Maintaining municipal mailing lists;
  • Regularly updating the HCPC website;
  • Provide administrative support to the Board of Directors, including preparing meeting agenda, keeping records, and preparing full draft of minutes for administrative review;
  • Provide administrative support to senior level staff and board committees;
  • Support the Executive Director and Regional Planners in acquisition, maintenance and status of project and contractor contracts;
  • Manage the organization of records in Google Drive.

Other Responsibilities

  • Manage office building maintenance through prompt contacts with the cleaning personnel and service technicians;
  • Research, acquisition, and maintenance of software, office equipment, and other supplies.

Minimum Qualifications

  • High school diploma or GED required;
  • 2 years of office administrative experience;
  • Proficiency in Google Suite and Microsoft Office;
  • Strong organizational skills and highly accurate attention to details;
  • Strong written and verbal communication skills.